Room Capacities

*The numbered capacity is for plated dining. Buffets may decrease the capacity. (Capacities are set according to state and federal regulations and cannot be violated.)

Rental Rates (effective 7/1/09)

UMUNHUM

Student Organizations $100

Campus Departments $230

Off-Campus Groups $480

LOMA PRIETA

Student Organizations $150

Campus Departments $410

Off-Campus Groups $780

BALLROOM

Student Organizations $200

Campus Departments $560

Off-Campus Groups $1200

PRE-ACCESS PRIOR TO EVENT DAYS

(Loma Prieta or Ballroom Events Only)

30 calendar days or more prior to event
Full Room Rental Rate

14 - 29 calendar days prior to event
Half Room Rental Rate (for up to a maximum use of 3 hours)

LARGE BREAKOUT ROOM SET UPS

$35 (for change to other than standard theater-style set up)

UPPER PAD, UPPER OR MIDDLE LEVEL LOUNGE AREA SET UPS

$35 (if also using Ballroom) $100 (if not using Ballroom)

AMPHITHEATER RATES

$35 (set up – other than stage) $35 (refundable cleaning deposit)

BUILDING AFTER HOURS FEES (effective 7/1/09)

For events scheduled outside of regular business hours

Student Organizations: $30.00 per hour

Campus Departments: $75.00 per hour

Off-Campus Groups: $75.00 per hour

(These fees include 2 building operations staff)

ADDITIONAL LABOR RATES

Based on event needs, additional labor rates may apply, as follows:

Building Supervisor
$15 per hour Event Supervisor
$17 per hour A/V Tech - $20 per hour

ADDITIONAL EQUIPMENT CHARGES  
Based on event needs, various equipment charges may apply

Room Rental Policies

1. All rooms are provided with Theater Style set-up, portable project screen, whiteboard, and flip chart if requested.  Any request for additional room set-ups or room changes will be subject to a $35 set-up fee.
2. Events/meetings scheduled before or after regular Student Union operating hours will be subject to After Hours Use Fees of $75/hr.
3. Prices and terms are subject to change without notice.
4. SJSU Student Organizations are not charged room rental fees for rooms other than Umunhum, Loma Prieta, and Barrett Ballroom, and when used as is.

Cancellation Policy

1. Campus Organizations: The Scheduling Office will require a 48 hours cancellation notice for any scheduled events for rooms excluding Umunhum/ Loma Prieta/ Ron Barrett Ballroom.  If no cancellation is made a written/verbal warning will be giving to the organization/department, notifying them of their ‘no show’.
2. A second ‘no show’ will result in a $15.00 fee.  A third ‘no show’ will result in a $15.00 fee and a loss of scheduling privileges for six months.
3. Umunhum/ Loma Prieta/ Ron Barrett Ballroom will require a 30-day cancellation notice or all clients will be charged full rental fee.