When planning to hold an event on campus, review the following guidelines:

Step 1: Find out if the date & time for your event is available. Call Event Services (408) 924 - 6300.

Step 2: Review the policies for Table and Banners, Ballroom, or Conference Rooms

Step 3: Fill out the appropriate request forms. Note: If your event requires catering, light, or sound then refer to the special requirements section of the Policies and Forms page for more information.

Step 4: Verify that all the paper work has been filled out correctly. Fax, mail or drop off your form.

Step 5: This step varies depending on whether fees are collected.

Fees collected
If your event has fees associated with it, you can drop off the payment or mail it to the Accounting Office (located in the Event Center).

Once fees are paid and paper work is handed in, you should receive a copy of your request form that is stamped CONFIRMED.
Important Exception: If your event is in the ballroom, the event is only on a tentative schedule. For an event such as a dance, concert, conference or any event that uses the ballroom, the requester is required to meet with the event coordinator 2-4 weeks before your event to go over any additional requirements needed. Failure to do so will result in your event being canceled.

a) If there are no changes to your event, your request will be confirmed upon completion of facility request form.
b) If there is a change to your event, your request will be confirmed only after payment in full has been received.

No Fees collected
At this point you should receive a copy of your request form that is stamped CONFIRMED.

DONE !

Event Services Office
(408) 924-6300 Office
(408) 924-6399 Fax

Student Union, Inc.
One Washington Square
San José, CA 95192-0201
408.924.6350
Staff directory
Questions
Suggestions
About